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PORTMAN HALL, SHILLINGSTONE - HIRING AGREEMENT


THIS AGREEMENT is made on the date (1), between the COMMITTEE (2) and the HIRER (3) named below in consideration of the sum(s) mentioned below (4):

The Committee agrees to permit the Hirer to use the premises (5) for the purpose (6) and for the period(s) (8) described below,

1.    Date of agreement …………………………………………………

2.    Portman Hall Management Committee, Shillingstone, Dorset.
       Authorised representative, Mr. R Higgs, Secretary. Tel. No. 01258 860112

3.    Name of hiring organisation (if applicable) ……………………………………
       Name of organisation’s representative or individual hirer:
       ………………………………………………………………
       Address …………………………………………………….
       ………………………………………………………………
       Tel. No. …………………………………………………….

4.    Hiring Fee           
       Deposit (if applicable)       
       Balance            …………… payable in advance

5.    Premises:         Main hall/Committee room (Delete as appropriate)

6.    Purpose of Hiring …………………………………………..

7.    This will be a private / public event (delete as appropriate)

8.    Period of hiring      Date(s)………………………
                                        Start time ………….    Finish time …………….

9.    Will there be any alcohol on the premises during the period of hire?    YES / NO
    (If YES the booking is subject to a supplementary agreement)

The Hirer shall, and shall ensure that the Hirer’s invitees, comply with the prohibition of smoking in public places provisions of the Health Act 2006 and regulations made thereunder.  Any person who breaches this provision shall be asked to leave the premises.

I agree that the information I have given above is correct to the best of my knowledge,
I confirm that I have read the Hire Conditions and accept the responsibilities of Hirer.
I will be present throughout the period of hire and will receive and respond to any complaints regarding noise or any other disturbance arising from the hire.
I will also ensure that people leaving the premises will do so in a manner that causes minimal disturbance to residents.
I acknowledge that any mis-statement or misrepresentation will invalidate this agreement.

Signed ……………………………………………………………  Date ………………………
        (by the Hirer named in 3. above)


Signed ……………………………………………………………. Date ………………………..
        (on behalf of the Portman Hall Committee)

Note:  The full set of conditions for the Premises License are held by the Caretaker/Booking Clerk. (and can be viewed here)

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August 2007